Introduction
1.0. This document contains our policy on fee payment. Please read through to have full understanding about our school fees culture.
2.0. The prompt payment of school fees is integral and the life blood of the school. We cannot over emphasize its importance, smooth administrative running hinges on the prompt payment of fees.
3.0. School fees are always due in expiration of an old term and in start of the current school term.
4.0. School fees are non-refundable.
5.0. Term dates would be on the school notice board and on the school report cards for all parents to view to facilitate early planning of fees payment.
Aims and objectives
6.0. The aim of this policy is to ensure a robust, non-discriminatory and fair approach to the method by which we deal with parents as regards school fees payment.
7.0. The objective of this policy is to ensure there is consistency in terms of approach and methodology. It is imperative that a standard process exists and that all involved are aware of this.
Payment of fees
8.0. Parents or guardians jointly and severally (where applicable) agree to pay the fees applicable to each term directly to schools nominated bank accounts.
9.0. Fees for each term are due and payable before the commencement of the term to which they relate. If an item on the fees invoice is under query, the ‘undisputed’ balance of that fees invoice must be paid.
10.0. Cash payments are not accepted at the school for the payment of school fees. Accepted methods of payment for fees will now include: deposits, bank transfer and certified bank cheque.
Installment arrangements (payment plan)
11.0. The school accepts paying in two installments only, the first installment on the commencement of the term and the second installment on the second month of the term.
12.0. If installments are missed and/or paid late then Trustees will be notified of the amount owing and details of the missed /late payment. Appropriate action, which could include exclusion, will then be taken.
Late payments
13.0. A 5% charge of tuition will be charged if fees are not paid in time. Parents will be notified by text and/or letter to bring their account up to date within the next 1 week.
14.0. If fees still remain unpaid, a report of all outstanding fees and payments made and/or missing will be passed to the trustees and possible exclusion of child from all school services will follow.
15.0. If a pupil excluded for a period of 10 days, he/she will be deemed withdrawn from school and all administrative process of withdrawal would be conducted if exclusion from school is done without notice.
Refund or waiver of school fees
16.0. Save where there is a legal liability under a court order or under the provisions of this agreement to make a refund, fees will not be refundable or waived if:
17.0. The pupil is absent through illness; or
18.0. Government approved holidays or
19.0. The school is temporarily closed due, for example, to adverse weather conditions; or
20.0. For any other reasonable reason.
Fee increases
21.0. Fees are reviewed annually and are subject to increase from time to time.
Information about fees
22.0. The parent consent to the school making enquiries of the pupils schools for confirmation that all sums due and owing to such schools have been paid.
23.0. The parents also consent to the school informing any other school or educational establishment to the pupil is to be transferred if any fees of this school are unpaid.
Compliance to financial Laws
24.0. From time to time, the school may need to obtain satisfactory evidence such as sight of a passport of identity of a person who is paying fees.
25.0. Financial institutions frown at cheques that bounce, we therefore insist that parent make double check before turning in their cheques.
26.0. Parents are liable to any consequence of bounced cheque by the financial institution this includes both financial and non-financial responsibility.
27.0. We are law compliant hence, any information demanded as regard payment to the school by the government or any of its agencies would be provided.
NOTE: Our school fees policy is flexible hence reviews would done from time to time to ensure smooth administrative structure for compliance.